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Friday, 16 June 2017

Ways to import Email folders from Yahoo email to outlook

Yahoo is a web-based Emailing client & from more than past 2 decades it has been serving as one of the most trusted services for Emailing. It has introduced many extended features to improve its quality and the user experience. The Yahoo service comes in four different plans: Ad-free, Free, & Plus for personal use and the Business plan for professional use. However, recent series of events have forced the user to reconsider whether they can rely upon Ymail totally or not.

Monday, 5 June 2017

Top 3 Ways to Backup Data from Google Account(G Suite & Free Gmail)

In this article we are going to discuss the reasons and ways to export/backup data from Google account.

Google Account is the common link between us all, because of the popularity, almost everyone has one or more Gmail accounts in their possession. Thankfully, Gmail has not had an objection with that, but the security measures apply equally, to both when confidential data is involved. Therefore, backups become important for many reasons and vulnerabilities associated with having a free or paid Gmail (G Suite) account, which is cloud, based.

Instant Solution: Use SysTools Google Apps/ G Suite backup tool to export G Suite data to PST, EML, MSG or MBOX file formats. Also, you can use SysTools Gmail backup utility to export Gmail to PST, MBOX, MSG or EML files.

Vulnerabilities Associated With Having Gmail/G Suite

Gmail and Google Apps (now known as G Suite) comes with much vulnerability being a cloud-based email service that makes it quite risky to just rely on it and not have a backup. Backups are the alternate plan that you approach when in a crisis.

  1. You never have complete control over the data in your Gmail/G Suite account owing to its cloud-based storage.
  2. As the account data remains online, it is always under the threat of being misused via hacking techniques.

Therefore, it is always considered a wise decision to keep a backup copy of your data in order to ensure its security.

Best 3 Solutions to Export/ Backup Data from Google Account

There are not many options available for a Google Apps account to be archived. A cloud data can only be downloaded if you have rights to the data, which has to be requested for, in the case of Google Account.

Method 1: Offline Google Account Archive

There are numerous of email applications available to execute this process like Mozilla Thunderbird, MS Outlook, Windows Live Mail, etc. To execute data backup of Google Account, one need to enable POP option in the Gmail/Google Apps account by following the mentioned steps:

  • Firstly, login to your Google G Suite/Gmail account
  • At the top corner of the Gmail account page, click on Settings >> Choose Settings option from drop-down list >> Select an option of Forwarding and POP/IMAP.
  • Now, check the option of Enable POP for all mail >> click on option save changes.
  • At last, open email client, which you have configured for Google account. Check for all the new messages.

Now, you can utilize MS Outlook, Thunderbird or any other desktop-based email application for downloading Google Apps/Gmail as POP3. This will store all messages locally in email clients. Using this you can put messages in email utility or copy them into folder of local hard drive.

Method 2: Google Takeout

  • Open Google Account page on your browser and enter the credentials of Google Gmail account.
  • Select an option of Personal info & privacy. Then, click on option of control your content.
  • Select an option to create Archive that is just below "Download your data" section.
  • Select desired aspect of Google account that is required to be backed up. As everything is selected by default.
  • After selecting the desired option, click on the Next button.

Note: To backup data from Google account (Gmail or G Suite), make assurance that ZIP is selected.

  • After that, click the box that is just under "Archive size (max)" heading. Now, choose the desired file size from the drop-down list accordingly.
  • Now, select the box that is under "Delivery method".
  • You will receive a link to download file in current Gmail address. As soon as you click on the link, it will start downloading the file and provide three options to save the file:
    i) Add to Drive
    ii) Add to Dropbox
    iii) Add to OneDrive
  • In this step, you need to click on a delivery method.
  • Now, click on Create archive and the process to take the backup will begin

Note: Instead of going for manual procedures and limited services, one can simply go for a commercial utility, which takes the complete charge of the specified Gmail account and generates backup with detailed filtering and in multiple output formats.

Method 3: Advance Solution

SysTools Gmail backup program offers all what it takes to be one of the best Gmail backup solution and so you can bank upon in and do not need to go anywhere else in order to download all data from Gmail account. The tool makes archive with high-level data security offered while exporting the database that safeguards that data backup application of Google account will not harm any amount of database in the process of execution.

SysTools Google Apps backup software is the best G Suite backup tool which helps the users to export Google Apps data to PST, MBOX, EML or MSG file formats. The user can download entire data of a single or multiple G Suite mailboxes. The Google Apps emails with attachments, contacts, calendars and documents can be saved/moved to the local drive/PC.

What More?

The users can get free of cost demo version of the Gmail/Google Apps Backup tool in manner to export first 100 emails to get a preview of its working procedure as part of demonstration. If you want to backup more Google account data then, one can buy the licensed version.


To backup data from Google account (Google Apps/G Suite or free Gmail) in an efficient manner, 3 ways are discussed that makes easy for users to understand properly the exact way to perform the Google account archive.

Thursday, 1 June 2017

Export Gmail to MBOX Format: Transfer Emails from Gmail to Thunderbird

"I want to export Gmail to MBOX files on my hard disk drive format. If possible I would want to move all my emails including Inbox folder, starred emails, drafts items, user labels, and others. Is there any process to transfer emails from Gmail account to Thunderbird?"

"One of my colleague is using Gmail account in his office. Now, he has switched to Mozilla Thunderbird email client. He wants to move all emails from Gmail to MBOX. Can anyone suggest a method which can help to convert Gmail emails to .mbox format?"

Similarly, there are many users who want to transfer Gmail emails to MBOX format. In this article, we will be going to discuss the best solution to know how to import Gmail emails to Mozilla Thunderbird.

Method 1: Know How to Export Gmail to MBOX File Format

The mail messages in the Gmail’s email accounts of users are downloaded via IMAP as well as via POP. Now, as a matter of fact, Gmail actually allows the users to export their emails and take backups of their Gmail’s email data just by saving that email data as MBOX files. Performing this process is super-simple. The user required to do is to perform the steps below to download all Gmail emails to Thunderbird:

  1. Just head straight to the Google’s data-downloading page.
  2. And then sign into his email account.
  3. After that, click “Create an archive”.
  4. And now, search for new Gmail’s entries.
  5. When archive gets formed with the help of employing any 1 of the options available.
  6. Get the link to the location.
  7. As per the amount of info there in the email account, this procedure can take several minutes or even some hours.
  8. Many users receive the link to the archive same day the request is sent.
  9. Email storing format that is being used to organize the emails in one particular text file will save mail messages in concentrated form wherein every mail message is saved one after other, initiating with the "From" header, which was used previously by Unix hosts but it is now also being supported by other mailing tools like MS Outlook as well as Apple Mail.

Method 2: Import Gmail Emails to Thunderbird MBOX Files

There is another method also for moving mail messages from a Gmail account in MBOX file format. This can be utilized for creating archives to keep the records or to use the mailing data in some other service. If a user wants to download selected mail messages only, then there is a need to start the Google Mail to apply a label. To export Gmail to MBOX format, follow the steps given below:

  1. First of all, visit
  2. Then, click "Select None" (It is only possible to store emails with Thunderbird, and not this type of other email data).
  3. Now, scroll down to "Mail".
  4. And then, click gray X available to the right side.
  5. Now, if you wish to download some messages only, then you need to click "All Mail".
  6. Once done, you then need to check "Select Labels".
  7. Then the next step involves checking the labels, which tag mails wanted to be downloaded.
  8. And after that, click "Next".
  9. Don’t alter file type.
  10. Then, click "Create Archive".
  11. This zip will get sent through delivery method thus chosen (by default, user gets a mail with the link for downloading this zip) – this might not be quick, more the number of mails being downloaded, longer it would take for creating this archive.

The Best and Relevant Solution: SysTools Gmail Backup

The above-mentioned methods to export Gmail to MBOX format are a little bit lengthy and time-consuming. Though these manual ways do give a chance to undertake the process, what remains as a foolproof solution to get hold of some workable superior-functionality 3rd party tool for the same like SysTools Gmail Backup tool. It is one of the best solutions to backup multiple Gmail accounts in most commonly used file formats. Such tools are easy to use with a simple GUI and there is a demo availability attached with these tools. This quality makes these products trustworthy and in fact, the user can try the trial version before making the payment for the licensed key of the full version of the software. So, it is suggested to export emails from Gmail to Thunderbird via automated solutions to move the emails to MBOX without any data loss.
To know more about this Gmail Backup Software, follow the link:

Final Words to Conclude

There are two manual solutions explained in this article wherein you need not turn to any 3rd party solution or any workaround to export Gmail to MBOX format. But the ultimate resolution rests with commercial vendors only. This is because of the reason that such tools are always recommended and suggested owing to the ease factor and guarantee offered towards results. So, we have tried to know the ways how to download old emails from Gmail to Thunderbird.

Wednesday, 17 May 2017

Importing Gmail to Office 365 by an easy five-step procedure

Gmail to Office 365 Migration

Gmail is a web-based email application provided by Google which is free of cost. Office 365 is a collaboration suite by Microsoft which is a collection of software and services. There is a requirement of internet access to use these email applications. When it comes to Office 365, it is a collaboration suite which provides amazing features like Outlook on Web, archive emails, cloud hosted version of server platform and other Microsoft Office applications online. But there is still a requirement to move emails from Gmail to Office 365 having an easy interface because of storage capacity, multiple user accounts, security and other feature of Office 365 is providing.

Steps For Google Mail To Office 365 Migration

One can perform Gmail to O365 migration only if a user has a subscription plan and he needs to sign in as an Admin in Office 365.
Follow five-step procedure for Gmail to Office 365 migration using IMAP protocol. But first, create an application password to access the account.

  1. Creating Office 365 Mailbox: Before any migration process, it is necessary to create an account in Office 365 for the creation of mailboxes either by single or multiple users according to subscription plans.
  2. Creating Gmail Migration Files: Now create a list of migration files in an Excel spreadsheet. You must login to your Gmail account to access those files. Follow below steps:
    • Create a worksheet in MS Excel with attributes Email Address, Username and Password.
    • Enter the credential details of your Gmail account in the sheet which you want to migrate.

    • Now you have to save your file in CSV format. Make sure the rows and columns of the file are not empty.

  3. Verifying Communication between Office 365 and Gmail: For the Gmail to O365 migration process, there must be a connection between Google mail and Office 365. To create and verify the connection, a service by Office 365 called as Migration Endpoint is used. Follow below steps:
    • Login into Office 365 account with valid credentials.
    • Go to Admin and then click on Exchange on the left side of the window.

    • An EAC (Exchange Admin Center) page will appear. Click on Recipients menu. Then select Migration option.

    • Click on “...” icon and then click on Migration endpoints.

    • In window Migration Endpoint Wizard, click on IMAP. Then click on Next.

    • In IMAP server, enter keeping the rest as it is. Click on Next button.

    • Now mention the Migration endpoint name and leave the rest. Click on New button and endpoint is created.

  4. Migrating Gmail Account Mailbox: To transfer emails from Gmail to Office 365, follow below steps:
    • Open EAC page again and go to Recipients. Click on Migration and then on the + button. Select Migrate to Exchange Online.

    • A New Migration Batch window will appear. Select IMAP migration (supported by Exchange and other email systems). Click on Next button.

    • Select Allow Unknown column in CSV file and then click on Browse button.
    • Now browse your CSV file created in above steps. And then click on Open button.

    • Now your CSV file will get uploaded. Click on Next button.

    • Select the Migration endpoint in Select a Migration Endpoint Wizard created in Step 3. click on Next button. Then enter in IMAP Server keeping the rest as it is. Click on Next again.

    • Mention the batch name in New Migration Batch for configuration settings. Now click on Next button.

  5. Verifying Gmail Migration: Go to Exchange Admin Center and again go to Recipients then Migration. To verify the migration, check if the batch name is displayed on the dashboard. If Gmail to Office 365 migration process is completed, then all the Synced Names will be displayed on the status. And if not, then it will show Failed with an error status.


In above informative article, information regarding Gmail to Office 365 migration is shared. A manual five-step procedure is discussed for Google Apps to Office 365 migration. Perform above steps and transfer your emails from Gmail to O365 safely.

Wednesday, 3 May 2017

How to Save Gmail Messages Offline in Local Drive.

How to Save Gmail Messages Offline: A Quick Glance

Emails are one of the essential mediums used for the sharing of information. These emails consist of a lot of crucial information like bank statements, account & password information, business related reports, university grades, online shopping details, etc. Gmail is one such email client, which is famous throughout the whole world. In fact, many people use Gmail as the necessary email client for storing valuable personal as well as work emails. However, there is always a possibility that the data stored on the Internet or Gmail cloud could be deleted or become inaccessible. Therefore, to avoid such circumstances it is recommended to save Gmail messages on computer or offline by creating a backup. This ensures the safety and security of the data. Moreover, users can create Gmail messages offline backup on a regular basis. They can take backup in local system so that they can access emails in offline mode as well.

Manual Methods to Save Gmail Messages Locally

These are 2 reliable manual methods to save Google email messages offline:

Method 1: Backup Gmail Offline & Access In Thunderbird

Many free email applications are available to save Gmail messages such as Mozilla Thunderbird, Windows Live Mail, and Mac Mail. A user can backup their data by enabling the POP settings in their Google account with the help of these steps as mentioned below:
  1. Firstly, sign in to your Gmail account with valid credentials.
  2. Now, at the top of the page, click on Settings & open the tab of Forwarding and POP/IMAP there.
  3. Put a check mark in front of Enable POP for all mail.
  4. Then, click on the option of Save changes.
  5. Finally, open mail application that you have configured for the account of Gmail & check for the latest or new messages.

Now, you can use any other desktop-based email client for downloading Gmail as POP3. This will save Gmail messages locally in the email applications. Using this you can put the messages in email utility or replicate them to a folder on the local hard drive. There are some steps mentioned below to sync Gmail email messages in Thunderbird.
  1. Firstly, you need to open any email application that in order to sync & save Google email messages offline in your system.
  2. Now, put your Gmail credentials to login into your account.
  3. Then, Thunderbird will download all your Google e-mails.
  4. But this email client does not take the backup of emails that resides in Sent email list.

Method 2: Save Gmail Messages Offline Through Google Takeout

To save Google email messages offline, Google Takeout is another manual method. It can help in creating a backup on user’s local machine or hard drive.
  1. Firstly, login to your Google Account. Click on your profile picture then click on My Account.
  2. A dashboard for all the settings will appear.
  3. Click on Personal info & privacy and then tap on Control your content. You can see this option under the Personal info & privacy heading.

  4. Then, click on Create Archive, which is below the Download your data section.

  5. Choose each aspect of the Google account, which you wish to access & save offline. Everything is selected by default.
  6. You will see an arrow to the right of All mail. Once you click this option, it will permit you to select between downloading all or selecting definite emails.
  7. After this, click on Next

  8. Now, click the box, which is under the Archive size (max) heading. This will display a drop- down menu along with various options of sizes.
  9. Make sure ".zip" is chosen in File Type.
  10. Once you have clicked a download size, then anything bigger than chosen size will carry over to another file.
  11. Click on the box, which is beneath the Delivery method.
  12. You will receive a link to download a file in current Gmail address that will allow you to save Gmail messages offline. As soon as you click on the link, it will start downloading the file and provide three options to save the file:
    • Add to Drive
    • Add to Dropbox
    • Add to OneDrive
  13. In this step, you need to click on a Delivery Method.
  14. Now, click on Create archive and the process to take the backup will begin.

  15. Now a notification will come to download the backup file. Click on Manage Archives.

  16. After that, your archive file is ready to download. Then click on View in Drive option.

  17. Now you can download your takeout file from it by clicking on Download option.

  18. After that, you can access save Gmail messages offline zip file in your desired location of your system.

Apart from these two manual methods, users can opt for an easy way to restore the Gmail data so that you can access it in offline mode. One such solution is mentioned below.

Trouble Free Solution

An outstanding utility which is intended to backup Gmail data by archiving complete Gmail contents like emails, calendars, tasks, notes, etc. The tool is aimed to save Gmail messages offline securely and to create a Gmail backup for a single as well as multiple user accounts. It has a special feature called Delete After Download that frees server space. The Gmail File Archive tool is built in a way that it offers an option to resume even the paused backup process. It is compatible with Outlook, Apple Mail, Windows Live Mail and much more. It is indeed the ultimate software for reliable backup of Gmail files and folders in a hassle free way. The tool is far from complexities unlike manual methods.


After considering that how important role Gmail plays in storing the information and a need to save Gmail messages offline, we have discussed 2 easy manual methods to take backup Gmail locally. The third method is an automated solution and is the easiest and safest among the all.

Friday, 28 April 2017

Know Easy Methods to Import Windows Live Mail Contacts to Gmail

Import Windows Live Mail Contacts to Gmail Step by Step

There are number of email clients desktop-based or web-based. Windows Live mail (WLM) or Live mail by Microsoft and Gmail by Google both are web-based email clients. In order to gain knowledge, a number of users are trying different email clients. Creating an account in any other email client is not a difficult task but to move one’s valuable data is. Different file formats are supported by these two email clients and any corruption of data can lost the entire data. In today’s digital world, no one saves their contacts in a pocket-size address book but online to retrieve it from cloud. Importing Windows Live mail contacts to Gmail is discussed in this article.

There are certain genuine reasons that people prefer to switch to Google in terms of security, more storage space, quick functioning, fast loading time, simple interface and many advanced features supported by Gmail.

A query was asked “I was using a Hotmail id but now I have switched to Gmail. I have some important contacts in my live mail id and I want to import and have tried to move my contacts into my Gmail account. But I am unable to access it in my Google account.

Manual methods to sync live mail contacts to Gmail

Follow easy steps to export contacts from Windows Live mail to Gmail:
  1. Launch WLM application in your system. Click on Contacts from the Inbox menu in the left side of the screen.

  2. Click on the Export button from the tool bar. Choose the Comma Separated values (.csv) file format.

  3. Now browse the location where you want to save all the Live mail contacts. Then click on Save.

  4. After choosing the file name and location for the contacts, click on Next. Now further window will appear asking for other things to import. Select it accordingly and then click on Finish.

  5. In the above steps, you have exported contacts from Live mail. Now you have to import Windows Live mail contacts to Gmail.
  6. Sign in your Gmail account and click on Gmail drop-down menu. Select Contacts from it.

  7. Click on More drop down menu and click on Import option.

  8. Then browse your CSV contacts file and then click on Open button.

  9. Now click the blue Import button and wait for few moments. It will show the list of the contacts.

  10. It is possible that you might have some contacts in your Gmail account. So as to merge all contacts click on Find & merge duplicates from the above message.

  11. Now click on Contacts to see if all are imported and merged in your Gmail Account.

Limitations of the manual methods

There are few drawbacks of the above manual approach. Some are discussed below:
  • Above method is a time consuming and a tedious process.
  • Some contacts can be lost during the migration of data.
  • You can add a limited number of contacts in the distribution list of WLM.

Expertise solution

One can try the above mentioned method to export contacts from WLM and then move that contacts to Google mail. Somehow it can block access to your contacts in Gmail account. So to save time and efforts, an effective solution to convert windows live mail to Outlook PST is provided in this article to import Live mail contacts to Google account. This application can directly transfer Live Mail contacts to Gmail. 


In this informative article, there is a manual provided for a user to WLM contacts Gmail sync. There are many advantages of Google email client to keep the data secure in Google cloud. So that makes a user to change his mind and switch to Gmail. Above automated solution is an easy step to import Windows live mail contacts to Gmail with least efforts and hassle.

Tuesday, 25 April 2017

Top Pros and Cons of G Suite: All You Need to Know About Google Apps


We will discuss the pros and cons of G Suite/Google Apps account in this blog. G Suite is a cloud application with a set of intelligent apps from the Google Cloud, which include Google Docs, Gmail, Google Drive and Calendar for connecting executives in any business entity, irrespective of their geographical location. It is basically a type of package of different cloud-based services, which provide any company with an entirely new method of working together from different places at the same time. Along with using email, chat etc. a user can even execute video conferencing, real-time collaboration of documents, social media, and much more. One can simply sign up for a G Apps account by giving the domain name required to be used with these Google services.

Detailed Pros and Cons of G Suite

There are two perspectives of everything, similarly G Apps account also has some positive as well as some negative aspects. We will try to find out the best possible way to overcome from the demerits of G Apps account. Let us discuss the advantages and disadvantages of Google Apps are as follows:

Benefits/Advantages of Google Apps

  • Company's Mail:
  • Many SMBs use Gmail or Hotmail or ISP email addresses as their work emails. This is not wrong fundamentally, but using Company's Domain mail addresses look far more professional and add to some bonus traffic to the corporate websites.
  • Storing Space Limit:
  • Google provides around 10GB of free space that is enough for many SMBs. The version of Google Apps for Work, on the other hand, gives 30 GB of space that too at a reasonable cost if we compare it with its functionalities.
  • The Search Feature:
  • In the case of a lot of data, there is nothing to worry even if the need is to search some 2 years before email. The search feature works best in such cases. So, users can always and very easily find their old emails as long as they are not deleted.
  • Spam:
  • Spam is a reality of email life! We all get some spam emails every day/week. But, setting up company’s email through G-suite or Google Apps/Google Apps for Work can help in reducing spam as they have good spam filters. Curtail the trouble of manually deleting those irritating and annoying spam messages.
  • Mobiles:
  • Google leads phone market with solutions for almost all kinds of phone devices for you to stay connected via email even when you are on-the-go.
  • Anywhere Access:
  • Along with mobile access, you can even check the emails from any place where there is internet connectivity.
  • Desktop Client Access:
  • Along with accessing this G-Suite email from your Gmail's web interface, you can also send & receive emails from your desktop clients. As per the clients, you can either make use of the IMAP/POP protocols.
  • Sync Feature:
  • For switching from MS Exchange or any other MS Outlook service to Google Apps, you can make use of the G Suite Sync feature.
  • Easy Setup:
  • With stepwise instructions and setup-explanation videos, there is no such need of any technical expertise for setting this up.
  • Other Products:
  • With other products as well as services, this email access can help companies to be even more productive than ever. From file sharing features to calendar saving facility, there is a slew of features and solutions for helping many businesses.

Negatives/Disadvantages of Google Apps

Despite having so many merits of using a G Suite, there are some demerits of this cloud account also. Some of these are as follows:

  • Integration with desktop email or with the mobile clients is missing, which is much needed by the corporate executives as they are used to it. There is a lot of "change management" rather than the true "plug & play" functionalities.
  • Connectivity to mobiles could be crude and kludgy. So one needs to support mobile use cases with far more force and more attention than done previously.
  • Business-friendly administrative console/access is missing. Users would either be the "super users" or simply users.
  • No such capability for forms inside this emailing client. Many business processes need the emailing system for forms and other things like workflow etc. So they are only given the DIY frameworks rather than any actual and out-of-the-box capabilities.
  • Ability to customize is very limited. The developers can surely try to build context gadgets as well as add-ons, but there is hardly any ability given for changing interfaces. Also, these capabilities a user cannot really choose; only an admin can!
  • The Spreadsheets in Google are simply no comparison to MS Excel spreadsheets; however, they are awesome for simple and collaborative data entries.
  • Being a cloud application, a G Suite account can't be accessed without the internet connection.
  • If a G Suite user has deleted the Gmail or the Drive data by mistake and later wants the emails back, the data can be recovered but to a limited period of time only. An administrator can restore the deleted data back from the Admin console but within a specific date range. It can be recovered only after 25 days from when the data was permanently deleted and after 25 days of deletion, the data is gone forever. It is suggested to have a backup of the Google Apps for Education/Work/Business account locally, to use it in the case of data loss or deletion.

Note: We have got a reliable and a competent solution backup G Suite data to retrieve Google Apps deleted data. This application is one of the best methods to archive the G Apps account data to the local system. It is the way to use the data in case of no internet connection or in the case of the data loss or data deletion.


After going through the pros and cons of G Suite account. It can be concluded that the business enterprises seeking to drive great efficiency can go for G Apps account without thinking too much.