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Monday, 29 September 2014

Know How to Save Gmail Emails as PDF Format

Gmail email application is a world-wide used application and is highly reliable service. It might not be wrong to say that every person who is active on internet has at least one email account on Gmail and of course the emails belonging to this account are very much important. So what makes Gmail so popular? If you too are a dedicated user of Gmail, then the answer must be known to you. The very first thing is it is FREE of cost and provides massive storage capacity. Web-based email application and hence is anywhere-functional. Functions like labels, filters, multi-star-flags, Google-labs, fast-search, etc. makes Gmail a smart application for smart users.

But does this application lets you access emails offline? Or does it provide you guarantee of not losing your data saved on cloud? Unfortunately Gmail service fails to do so and hence it’s your responsibility to take care of our important email data.

Why is Cloud not Safe for Crucial Data?

Data saved on cloud has its own benefits but the loopholes in technology helps hackers to play with your crucial data. Many such incidents have happened earlier also which made many users to lose the email data. Accidental deletion, malware attacks, sync-errors, user-error, etc. are other reasons which can cause permanent email data loss. In such situation it will not be wise to take chances with your emails and hence generates a need to save emails on local drive so that your emails are safe with you.

How Can Saving Email as PDF File Protect It?

PDF file format also known as Portable Document File has its own advantages. This file is not only a printable and most popular file format. It also allows you to protect the data inside by applying passwords in it. The email data is intact and can be saved in your local hard drive and your email can be accessed without any internet connection also. You can also send this email via attachment to other users with a password applied on it so that its misuse is checked.

Procedure to Save Email as PDF File:

Just to be on safe side you can utilize the inbuilt functionality of converting emails to PDF files to safeguard your emails. You will not require taking a snapshot of your email and your complete email will get converted into PDF file. No need of downloading any external software or tool for this conversion. You just need to follow the following procedure;

Step 1: Log in your Gmail account whose email you want to convert to PDF.

Step 2: After successful log-in, open the email (You can also open this email in separate tab if you want).

Step 3: Now go to right extreme of that email, you will be able to see many options.


Step 4: Click on “Print Icon” or go to the drop-down menu and choose “Print” option.


Step 5: Now another window will open with Print details. Remember that you need not to print the email, you just want to save it as PDF file. Here check the Destination option. In case it shows other details like your printer name click on Change option.


Step 6: Now you will get more options, here go to the option of Save as PDF in this window as shown below. 



That’s it! Now you have your important email as a PDF file saved in your hard drive. PDF file with single email data hardly takes memory space and hence can be saved anywhere you want to. You can perform same procedure with other emails also one by one a there is no inbuilt facility available to save your emails in bulk as PDF file. This might take time but your emails data will be always safe with you. In case you want to save all emails in your hard drive then you will need some external help. Many third party tools like Gmail Backup tool provide service to backup all the emails of your Gmail account. It will help you save all the emails instead of wasting time in saving email as PDF one by one.
 
Conclusion:.

The method mentioned above is a smart technique of saving important and confidential emails as PDF files if you want to save few emails. However if you need to save all the emails then you will have to make a wise decision to safeguard your emails through better means.

Friday, 26 September 2014

How to Activate Gmail’s 2-Step Verification on iPhone and iPad?

Security of the Gmail account is a prime concern for every user, where no one wants to compromise.  Users can use many security methods to experience a secure emailing process on the Gmail account and prevent hackers from stealing confidential information from their precious emails. But out of all the methods, Gmail 2-step verification is the best and most popular way to ensure the safety of your Gmail account. Before moving on to knowing how to activate Gmail’s 2-Step verification, we will discuss something about this popular method.

What is Gmail's 2-Step Verification?

2-Step Verification is an extra layer of security provisioned by the Google authority to protect your Google Account from hackers. It not only requires your password, but also a pass code that is shared with you on your phone via text or voice. 
To break into an account having 2-Step Verification, hackers would not only have to know your username and password, they'd also have to get a hold of your phone. When a user setup this security layer on his Gmail account, then no one can directly sign into their Gmail account. The act can’t be carried out even when your account credentials are known because during login, Gmail will send a code to your cell phone that you need to verify.

How to Active Gmail’s 2-Step Verification on iPhone?

It is very simple to activate 2-step verification on your iPhone. You will have to follow only a few simple steps to do this and no additional efforts or technical skills required.

Step1: In the very first step log into your Gmail account >> Now visit Gmail's 2-step verification settings page
Step2: Click Start Setup button.

Step3: Select your country and provide the cell phone number in which you wish to receive the verification code >> Now choose Text or Voice call to receive verification code.

Step4: Get code and enter it.

Step5: Read info about 2-step verification >> Click Confirm.
 
Step6: Now 2-step verification is activated successfully.
 
How to set-up Passwords for iPhone with Gmail's 2-step Verification?

Once Gmail 2-step verification has been activated on your iPhone, you will instantly notice that all mail clients along with iPhone, MAC and iPad, start providing you wrong password errors. Don’t worry; this is a good sign because it means that your activation was a success. You have to generate a separate password to access Gmail from your iOS and Mac mail clients.

Step1: Login to your Gmail account

Step2: You will directly be taken to screen that details you about 2-step verification activation and provides you with further options. Choose "Application specific passwords">> Click the Manage application specific passwords, link in the lower right corner.

 

Step3: Provide a name to the password you're creating. Be as specific as necessary and make sure you give each device a separate name like "Zora's iPhone" and "David's iPhone”.


Step4: Click Generate Password.


Step5: Instantly enter resulting code into your iPhone's Mail Settings as shown below:

Go to Settings > Mail, Contacts, Calendars > Accounts. Do not enter any spaces.


Note:  Repeat steps 4-5 for Mac, iPad and any other devices to access your Gmail account.

Conclusion: In this post, you can clearly know how 2-step verification important and how it works on the iPhone. All possible ways are described here that will surely help you on how to activate Gmail’s 2-step verification on iPhone.

Tuesday, 23 September 2014

Know How to Block Sender in Yahoo Mail On iPhone

The blog is an attempt to reveal the process as how to block sender in Yahoo mail on iPhone. The modern day mobile phones like iPhone, Samsung, Blackberry, Android etc. that can be generalized in a common term named smart phones; not only facilitates users with calling and messaging amenities but also offers emailing service from almost all top class email service providers such as Gmail, Yahoo Mail, Hotmail, AOL and many more, anywhere and everywhere irrespective of the location as to where they are. This is because people carry their phones to all places wherever they visit. Users can link the most commonly used web mail addresses of the above foretold email services to their smart phone and can send and receive mail in the same way as they do on the web. 
 
Similarly, iPhone users can make a link to their iPhone’s mail app so as to read and compose emails to and from different id’s straight away from the smart phone. But as the famous saying goes that every coin has two sides one good and the other bad, same is the case when users link their email addresses with iPhone’s mail app. One drawback that Yahoo users on iPhone might usually face is that they get flooded with number of unwanted mails or spam from a specific sender. At such times it gets essential to block sender in Yahoo mail on iPhone.

Ways to Block Sender in Yahoo Mail on iPhone

This can be done in two ways; either by blocking the sender from the Yahoo Mail account or by blocking email address on iPhone.

1. Block Email Address on Yahoo Mail
Step 1: Sign in to your Yahoo! Mail Account by typing in the email ID and password at defined location as shown in red color in the figure below. 

  
Step 2: Click the gear icon located at the top right corner as shown in red rectangle in the image below and then click the tab ‘Settings’ (shown with red arrow mark) in the menu that appears.

  
Step 3: Then, another window called ‘Settings’ appears that has a tab named ‘Blocked Addresses’ as shown in the figure below. The button ‘Block Addresses’ should be clicked. 

  
Step 4: On doing so another window as shown below appears. In this window the email addresses that need to be blocked should be typed in at the space beside the tab ‘Add an Address’. Then the button ‘Block’ should be clicked and finally the ‘Save’ tab located at the bottom left corner should also be clicked. The tabs are shown in red rectangle and the blocked addresses are shown in the space provided below.
Note – It should be noted that a maximum of 500 email addresses on one account can be blocked. All messages received from the blocked sender’s gets immediately deleted and doesn’t bounce back as undeliverable.
Finally, in this way the mails from specific sender(s) can be blocked in Yahoo Mail.

2. Blocking Email Address on iPhone be it On Your Yahoo Account or Any Other
This can be divided in two segments that are addition of the email address to Contact List in the iPhone and then blocking the unwanted email ids.
Segment 1: Addition of Email Address to Contact List on iPhone
Step 1: Launch the iPhone’s Mail application and then tap the Mail app from iPhone’s home screen to open it.
Step 2: Open a message from a particular unwanted email address that is to be blocked. Once the Mail app is opened, tap the message that came from the specific id that is to be blocked.
Step 3: Then view the sender details and to do this tap the mail id displayed on ‘From’ field which is located at the top of the screen.
Step 4: Then create a new contact and tap on ‘Create New Contact’ which is located on the window showing sender details. On the following screen, a name for the contact to be blocked should be typed in.
Note - Before blocking an email address on an iPhone, the id should first be saved in the contact list or else it won’t be possible to block it. Therefore, a new contact should be created for the email id to be blocked.
Step 5: Then the email address should be added to the contact list. Then tap ‘OK’ at the bottom of the screen so as to add it to the contact list of iPhone.
Segment 2: Blocking the Email Address
Step 1: Go to settings of iPhone and select the ‘Phone’ option.
Step 2: This displays the settings of the phone like the respective phone number, voicemail and many others.
Step 3: From the list of options tap ‘Blocked’. Here, the contact details like phone number or email addresses can be added that is to be blocked on the phone.

Friday, 19 September 2014

How To Make A Gmail Account With A Custom Domain

Gmail is free emailing service provided by Google that allow users to sign in for free email account that ends with abc@gmail.com. Gmail is latest, sync-capable, cost effective and easy to use service that offers huge amount of data storage capacity. But do you know Google also offers a service called Google Apps that helps you to create email account using their own custom domain name just like ABCD@xyz.com, instead of ABC@gmail.com. It looks similar as Gmail account but ends up with your domain name instead of Gmail.com during the sign in process. 

Now after purchasing the domain name, first thing you need to do is set up particular email address with custom domain name. Particularly due to free service of Gmail, users set up custom domain with it and enjoy irresistible features of Google Apps.

Why Gmail Is Choice For Organizing Your Emails:

There are many third party emails brands that can be used to maintain the email records, but using Gmail has its own advantages. It is only available for free but also has some tremendous features thatlets you work more conveniently.

  • Gmail offers more than 10GB free space to store email data long with attachments.
  • Gmail also eliminates the spam emails on its own using latest mechanisms, so user can enjoy the service of spam free emailing hesitation free.
  • Powerful search options in Gmail inbox lets you find related messages by just entering the few keywords related to particular message, which is most convenient way to find out single message from bulk email data.
  • Gmail has used HTTPS encryption to keep your mails data secure, which is also the main aspect of emails security. You don’t have to worry about emails security.

Benefits Of Using Gmail With A Custom Domain

  1. Using a custom domain name represents more professionalism than using Gmail account. Having domain name of your own name shows promoting your business instead of Gmail which is beneficial for your business too.
  2. Using Gmail with custom domain name users can log into multiple accounts at once, whereas using Gmail this is not possible. User can log into one Gmail account at a time using Gmail’s email account.
Now read this upcoming segment to know how to make a Gmail account with a custom domain in simple steps.
  • Visit to the Google Apps site and purchase the custom domain name for your setting Gmail account with domain. You can also use a 30 day free trial and if get satisfied, it cost around $4 to $5 per user, per month for 30 GB mailbox.Now click on ‘Get Started’ button and fill in you contact details to get cracking.Now windows will pop up a Google Apps dashboard for you click on ‘Start Set up’ and verify your domain name.
  • Click on ‘Next’ to proceed further.
  • Now select option ‘Use a domain name I have already purchased’ and enter the name you want to use and click on ‘Next’.
  • Now create your account and enter all the required information. Click on “Accept and Signup”.
  • After creating your account, start the verification process by clicking on “Start Setup” button.
  • Now click on “Verify Domain” button.
  • Now windows will pop up message asking for domain administration through S-Drive Dashboard, click on ‘No’ to proceed.
  • Choose ‘Other’ from the list and then begin the verification process by clicking ‘Begin verification’.
  • Now choose ‘Alternate methods’ tab and select ‘HTML file upload’ option and download the HTML verification file and save it into your system.
  • Upload the files saved by in your system drive and confirm, now click on ‘Verify’ button. You will be prompted with message that congratulations you have successfully verified you ownership www@xyz.com, as shown below:

The final verdict includes settings Gmail MX records to your domain, Google has its own mail servers and switching MX records and one provided on their page depends on hosting service you use. MX records are DNS settings that are associated with your domain and helps to direct mail to the servers that hosts your mail accounts.
Note: DNS changes might take few hours to set up, therefore if you find emailing not in right way then give some time to transmit these settings into users accounts.