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Friday, 28 April 2017

Know Easy Methods to Import Windows Live Mail Contacts to Gmail

Import Windows Live Mail Contacts to Gmail Step by Step

There are number of email clients desktop-based or web-based. Windows Live mail (WLM) or Live mail by Microsoft and Gmail by Google both are web-based email clients. In order to gain knowledge, a number of users are trying different email clients. Creating an account in any other email client is not a difficult task but to move one’s valuable data is. Different file formats are supported by these two email clients and any corruption of data can lost the entire data. In today’s digital world, no one saves their contacts in a pocket-size address book but online to retrieve it from cloud. Importing Windows Live mail contacts to Gmail is discussed in this article.

There are certain genuine reasons that people prefer to switch to Google in terms of security, more storage space, quick functioning, fast loading time, simple interface and many advanced features supported by Gmail.

A query was asked “I was using a Hotmail id but now I have switched to Gmail. I have some important contacts in my live mail id and I want to import and have tried to move my contacts into my Gmail account. But I am unable to access it in my Google account.

Manual methods to sync live mail contacts to Gmail

Follow easy steps to export contacts from Windows Live mail to Gmail:
  1. Launch WLM application in your system. Click on Contacts from the Inbox menu in the left side of the screen.



  2. Click on the Export button from the tool bar. Choose the Comma Separated values (.csv) file format.



  3. Now browse the location where you want to save all the Live mail contacts. Then click on Save.



  4. After choosing the file name and location for the contacts, click on Next. Now further window will appear asking for other things to import. Select it accordingly and then click on Finish.



  5. In the above steps, you have exported contacts from Live mail. Now you have to import Windows Live mail contacts to Gmail.
  6. Sign in your Gmail account and click on Gmail drop-down menu. Select Contacts from it.



  7. Click on More drop down menu and click on Import option.



  8. Then browse your CSV contacts file and then click on Open button.



  9. Now click the blue Import button and wait for few moments. It will show the list of the contacts.



  10. It is possible that you might have some contacts in your Gmail account. So as to merge all contacts click on Find & merge duplicates from the above message.



  11. Now click on Contacts to see if all are imported and merged in your Gmail Account.



Limitations of the manual methods

There are few drawbacks of the above manual approach. Some are discussed below:
  • Above method is a time consuming and a tedious process.
  • Some contacts can be lost during the migration of data.
  • You can add a limited number of contacts in the distribution list of WLM.

Expertise solution

One can try the above mentioned method to export contacts from WLM and then move that contacts to Google mail. Somehow it can block access to your contacts in Gmail account. So to save time and efforts, an effective solution to convert windows live mail to Outlook PST is provided in this article to import Live mail contacts to Google account. This application can directly transfer Live Mail contacts to Gmail. 

Conclusion

In this informative article, there is a manual provided for a user to WLM contacts Gmail sync. There are many advantages of Google email client to keep the data secure in Google cloud. So that makes a user to change his mind and switch to Gmail. Above automated solution is an easy step to import Windows live mail contacts to Gmail with least efforts and hassle.

Tuesday, 25 April 2017

Top Pros and Cons of G Suite: All You Need to Know About Google Apps

Overview

We will discuss the pros and cons of G Suite/Google Apps account in this blog. G Suite is a cloud application with a set of intelligent apps from the Google Cloud, which include Google Docs, Gmail, Google Drive and Calendar for connecting executives in any business entity, irrespective of their geographical location. It is basically a type of package of different cloud-based services, which provide any company with an entirely new method of working together from different places at the same time. Along with using email, chat etc. a user can even execute video conferencing, real-time collaboration of documents, social media, and much more. One can simply sign up for a G Apps account by giving the domain name required to be used with these Google services.

Detailed Pros and Cons of G Suite

There are two perspectives of everything, similarly G Apps account also has some positive as well as some negative aspects. We will try to find out the best possible way to overcome from the demerits of G Apps account. Let us discuss the advantages and disadvantages of Google Apps are as follows:

Benefits/Advantages of Google Apps

  • Company's Mail:
  • Many SMBs use Gmail or Hotmail or ISP email addresses as their work emails. This is not wrong fundamentally, but using Company's Domain mail addresses look far more professional and add to some bonus traffic to the corporate websites.
  • Storing Space Limit:
  • Google provides around 10GB of free space that is enough for many SMBs. The version of Google Apps for Work, on the other hand, gives 30 GB of space that too at a reasonable cost if we compare it with its functionalities.
  • The Search Feature:
  • In the case of a lot of data, there is nothing to worry even if the need is to search some 2 years before email. The search feature works best in such cases. So, users can always and very easily find their old emails as long as they are not deleted.
  • Spam:
  • Spam is a reality of email life! We all get some spam emails every day/week. But, setting up company’s email through G-suite or Google Apps/Google Apps for Work can help in reducing spam as they have good spam filters. Curtail the trouble of manually deleting those irritating and annoying spam messages.
  • Mobiles:
  • Google leads phone market with solutions for almost all kinds of phone devices for you to stay connected via email even when you are on-the-go.
  • Anywhere Access:
  • Along with mobile access, you can even check the emails from any place where there is internet connectivity.
  • Desktop Client Access:
  • Along with accessing this G-Suite email from your Gmail's web interface, you can also send & receive emails from your desktop clients. As per the clients, you can either make use of the IMAP/POP protocols.
  • Sync Feature:
  • For switching from MS Exchange or any other MS Outlook service to Google Apps, you can make use of the G Suite Sync feature.
  • Easy Setup:
  • With stepwise instructions and setup-explanation videos, there is no such need of any technical expertise for setting this up.
  • Other Products:
  • With other products as well as services, this email access can help companies to be even more productive than ever. From file sharing features to calendar saving facility, there is a slew of features and solutions for helping many businesses.

Negatives/Disadvantages of Google Apps

Despite having so many merits of using a G Suite, there are some demerits of this cloud account also. Some of these are as follows:

  • Integration with desktop email or with the mobile clients is missing, which is much needed by the corporate executives as they are used to it. There is a lot of "change management" rather than the true "plug & play" functionalities.
  • Connectivity to mobiles could be crude and kludgy. So one needs to support mobile use cases with far more force and more attention than done previously.
  • Business-friendly administrative console/access is missing. Users would either be the "super users" or simply users.
  • No such capability for forms inside this emailing client. Many business processes need the emailing system for forms and other things like workflow etc. So they are only given the DIY frameworks rather than any actual and out-of-the-box capabilities.
  • Ability to customize is very limited. The developers can surely try to build context gadgets as well as add-ons, but there is hardly any ability given for changing interfaces. Also, these capabilities a user cannot really choose; only an admin can!
  • The Spreadsheets in Google are simply no comparison to MS Excel spreadsheets; however, they are awesome for simple and collaborative data entries.
  • Being a cloud application, a G Suite account can't be accessed without the internet connection.
  • If a G Suite user has deleted the Gmail or the Drive data by mistake and later wants the emails back, the data can be recovered but to a limited period of time only. An administrator can restore the deleted data back from the Admin console but within a specific date range. It can be recovered only after 25 days from when the data was permanently deleted and after 25 days of deletion, the data is gone forever. It is suggested to have a backup of the Google Apps for Education/Work/Business account locally, to use it in the case of data loss or deletion.

Note: We have got a reliable and a competent solution backup G Suite data to retrieve Google Apps deleted data. This application is one of the best methods to archive the G Apps account data to the local system. It is the way to use the data in case of no internet connection or in the case of the data loss or data deletion.

Conclusion

After going through the pros and cons of G Suite account. It can be concluded that the business enterprises seeking to drive great efficiency can go for G Apps account without thinking too much.

Monday, 24 April 2017

Know Methods to Import Mac Outlook OLM Contacts to Gmail Account

Import OLM Contacts to Gmail

Nowadays people working on Mac Outlook wants to switch to web-based email clients like Gmail. But there is no direct method to migrate from Mac Outlook to Gmail. One has to take a backup in the form of OLM file and then you can migrate your OLM contacts to Gmail. Saving data to the cloud is a good choice as all your contacts, emails, calendars, etc from Outlook is secure and can be retrieved anytime. The contacts may contain important phone numbers or addresses. Instead of maintaining a hand-written diary for the contacts, people prefer to save their contacts in mobile phones, email clients which they can access anytime. Web email clients keep the contacts secure on the server or cloud.

Someone asked the query ‘I was a Mac user and now I have switched to Windows. I created a backup for my Mac Outlook contacts. But I don’t know how to import those contacts to Gmail. Please help me. Thanks!!’

Manual Techniques to Export Mac Outlook Contacts to Gmail

There is no direct method to move all the contacts to Gmail. Mac stores all files in data storage repository OLM file. You need to export all the contacts from Mac Outlook in TXT file format. Then convert TXT (text) file To CSV(Comma Separated Value) format. You can now import that file to Gmail. Follow below steps:

  1. Export OLM contacts to .txt file
    • You should have Microsoft Outlook in MAC computer system to create a backup.
    • Click on the File tab and select Export option.



    • An Export window will appear. To export contacts only, click on the option Contacts to a list (tab-delimited text).



    • Now enter the name of the file and browse the location to save that file.



    • Click on Save and then Done for the final confirmation.



  2. Convert .txt file to .csv file format
  3. To move MAC Outlook OLM contacts to Gmail, there is a need of conversion of TXT file to CSV because a .txt file cannot be directly important by Gmail.

    • Open the text file using MS Excel application.



    • Click on the File tab and then tap on Save As.



    • Then you will see many file formats. Select the MS-DOS Comma Separated (.csv).



    • Now you can select the desired location to save the file.

  4. Import .csv file to Gmail
    • Login to your Gmail account. Click on Gmail and then on Contacts.



    • Click on More and then select Import option.



    • From a drop-down menu, select Comma Separated Value or vCard file and click Next.



    • Browse the location for the file and click on Import.



    • The process of importing will start and you will get a notification to merge Gmail contacts. If you want to merge, click on Find & merge Duplicates.



    • Now you see My Contacts tab and verify it.

Limitation

There is always some drawbacks of manual methods. Like it can be a time-consuming process to perform a three-step process for the migration of Mac Outlook contacts to Gmail. It is also possible that you won’t be able to import all contacts at a time and can face data loss.

Expertise solution

You can try manual methods to move your contacts from olm to Gmail. But to save your time and efforts in transferring unlimited Mac Outlook contacts to Gmail without any data loss, you can go for third-party solutions. There is no technical assistance required to work on this tool. You can easily export contacts from Outlook for Mac OLM to CSV and then import it to Gmail.

Conclusion

In this informative article, the manual methods and automated solutions are discussed. To transfer Mac Outlook OLM contacts to Gmail, the manual method is mentioned above. And if you are unable to achieve by that technique, you can go for an automated solution.You may found this article helpful to move data safely and without any data loss.

Wednesday, 12 April 2017

Import Exchange to Gmail with Exchange Mailbox to Gmail Sync


Migrate MS Exchange to Gmail


Nowadays people around the globe have been switched to Gmail accounts in order to communicate in the organisation. Google provides lots of features like security, ease of access to all the emails and its attachments, etc. It makes everyone move to Gmail account. Mail server created by Microsoft is a calendering mail server which manages many mailboxes consisting of emails, contacts, calenders, etc together. In this article, we will discuss on how to migrate MS Exchange to Gmail.

There are various queries regarding this issue like someone asked “I want to transfer all emails from EDB mailbox to Gmail as I want to switch to Google account and export my mailbox as well as my friend’s mailboxes to Google sync.”

I have transferred some of emails from Exchange mailbox to Gmail migration but it takes much time to drag single email message. What should I do to transfer all emails within a couple of minutes?

Manual Techniques for Exchange Server to Gmail Migration

Follow some easy steps to transfer all the mail server Emails to Google account:
  • First login into your Gmail Account by entering your credentials. And then click on Settings from Gear button on the right top side as shown below.

  • Now click on POP/IMAP Forwarding tab, then select option Enable IMAP then click on Save Changes.


  • Now open MS Outlook and then click on File tab then click on Info and after that Account Settings.


  • A window will appear. Click on New then a window will appear to add a new Email account i.e your Google account to which emails from Exchange to Gmail is to be migrated.

  • Then click on Manual Configure Server Settings or Additional Server Types and click on Next and then click on Internet Email.

  • Enter all the credentials asked as shown and click on More Settings tab and then Next.

  • Now choose Outgoing Server and select the check-box of My Outgoing server(SMTP) requires authentication(SPA) and then click OK.

  • Select the Advance tab and fill the required details, then click on Next and again Next and at last Finish.

  • Create a new folder in the Inbox in it by right-clicking on it and move the emails which you want to transfer by selecting them.

  • After you transfer all the emails to the folder, drag that folder into Gmail’s email address account appearing in the Outlook which you have created in above steps.
  • Now you can see that all your selected emails have been migrated from Exchange to Gmail account successfully.

Limitations of manual methods

There is always some drawbacks in manual techniques. So some are discussed:
  • You need to have Outlook installed in your system because in this process you are migrating emails of Exchange to Gmail.
  • The process of migrating data can be very tedious and time-consuming.
  • You can migrate limited or selected emails to Gmail.
  • If your EDB or PST emails get corrupted then it becomes difficult to access your emails as corrupted data needs recovery and then only you can transfer it. You can manually repair your EDB files through Eseutil and Isinteg utilities that are inbuilt tools and it can recover your emails from minor corruption.

Expertise Solutions

For bulk transfer of emails or mailboxes from Exchange to Gmail and to recover damaged data from Server, manual methods won’t work. So at the time, you can use third-party solutions to migrate exchange mailbox to pst to get back and migrate all your valuable data to Google account. It can save your time and efforts to transfer all your data. If somehow, EDB file gets damaged due to many reasons like Power Failure, any maintenance going on the server and so on, you can recover your data by this tool without any data loss.

Conclusion

In the above informative article, we have discussed the need to export the Exchange EDB file to Gmail account, some easy steps to move the emails, limitations and other reliable automated solutions to migrate Microsoft Exchange to Gmail safely and without any data loss.