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Thursday, 29 June 2017

How to Sync Gmail Contacts with Outlook 2016,2013,2010,2007,2003

3 Best Ways to Sync Gmail Contacts with Outlook 2016,2013,2010,2007,2003

Outlook is a desktop based email client and a personal information manager. It needs to be downloaded, installed and configured to be used. It uses protocols like IMAP and POP for communication purpose. And Gmail is a browser based web email service. It can be accessed from any computer with internet connection. Often business users have contacts on both company profile on Outlook and personal Gmail account. Need for accessing contacts from either profile can emerge at any point. Hence, in this post possible ways to Sync Gmail Contacts with Outlook 2016,2013,2010,2007, 2003 have been discussed.


Wednesday, 28 June 2017

3 Tips to Merge Two Gmail Accounts into One Inbox

How to Merge Two Gmail Accounts into One Inbox

“How do I merge two Gmail accounts or Google Apps domains into one” has become a major question to discuss. Many users and organizations want to know the relevant solution for the same. If you belong to the same category, then you are certainly in the right place. Here, in this blog, we will discuss all the best possible methods to perform this task. However, directly jumping on the solutions let us take some scenarios to know the reasons behind this merging of Gmail or Google Apps accounts to transfer data from one Google account to another.

 Query 1 
“I have a Google Apps account with @mydomain.com and Google Account with @gmail.com. I can use Blogger, Google Reader, etc. with only my Google Account and not with Apps account. Therefore, I need to access these services with the help of my Apps login. Moreover, I do not want to lose my email address of Gmail and the data. Is there any trick to execute this process to merge two Gmail Accounts easily?” 

Query 2
“I have two different companies with Domain 1 and Domain 2. Both the companies are getting merge therefore, I want to merge the entire data into a single Domain 3. I have admin control with Domain 1 and joined Domain with this 3. Now, I want to merge Domain 2 with Domain 3, but unable to perform this task as Domain 3 is already in use. Please guide me to perform this. I would prefer a tool to merge two Gmail accounts into one inbox so that I can quickly combine Gmail accounts.”

Approaches to Merge Two Gmail Account Emails

Tip: Before beginning the process, it is recommended to take the backup of the entire data.

Solution 1: Access Gmail to Forward Email

This is the first trick to join 2 Gmail accounts. For this, you need to follow some steps as mentioned below:

• Firstly, log in to the Gmail account. This account should be the account from which you wish to move the emails. 
• Now, in the secondary Gmail account, you need to click on gear sign to the right & choose Settings. Find Gmail’s settings 
• Hit on the tab of Forwarding and POP/IMAP and find the Forwarding settings. • After this, click on Add a Forwarding Address. 
• Put in the email address, in which you will receive your forwarded emails. Hit on Next and Confirm forwarding address popup will come, click on Proceed 
• Again, a popup comes up reminding about the verification of forwarding Gmail address, click OK to verify 
• Next, in the confirmation emails, a confirmation code and confirmation link are there. You need to type the code in Forwarding and POP/IMAP tab. Otherwise; you may click on the link for the completion of forwarding process. 
• Now, click on Confirm. After this, you will receive a final success email and the process to merge two Gmail accounts will be completed.

Solution 2: Forward Email as Other Account

To perform this method, follow these simple steps:

• In Gmail, click on the gear icon and choose Settings. Now, select Accounts and Import tab 
• Under Send Mail As, hit on Add another Email Address You Own. 
• Now, type the secondary email address. You can also edit the given name and state a dissimilar reply-to address. Now, click Send Verification 
• Then, in the verification email, a confirmation code and a confirmation link will be given. You can put the confirmation code in the verification window or can click on the confirmation link 
• A confirmation popup will be displayed, click on Confirm. Now, Gmail can send the mail as the secondary mail account. You need to do the procedure repeatedly for all email addresses you wish to use in Gmail 
• Once it is done, a new From drop-down will be there in Compose New Message window. Choose address using which you wish to send the email

Solution 3: Put a Default Send Email as Address

It is possible that you want to send the email more often from Outlook or from other mail addresses. In this situation, set other emails address as default Send Mail As address in Gmail account. This how you can do it: 
• First, click on the icon of gear to the right and select Settings. Select the Accounts and Import tab. You can see all the connected addresses in the list 
• Click on Make Default on next to the mail address you generally use to send email 
• When you create a new mail, default address in Send Mail As will be selected automatically in From field

Do You Find All Manual Solutions Tricky? Go For Third Party Tool


Using this innovative program, the user can create the backup of Gmail account supported by Windows Live Mail, Outlook, etc. This software is capable of combining two Gmail accounts. Therefore, once the backup has been taken users can even merge two Gmail accounts very easily. Moreover, the software keeps the entire data safe and secure. 

Solution 5: G Suite Backup Software 

Just like the above-mentioned tool, G Suite data Backup utility is another application to backup Google Apps mailboxes. Once the backup is created, the tool can even export it to PST, MSG, MBOX, and EML format, so that the user can easily join 2 Gmail accounts. This modern application is capable of taking the backup of single or multiple domains as well. Therefore, to merge Two Gmail accounts has become more easy and quick with this utility.

Wrapping it Up

Inevitably, Gmail or Google Apps are widely used platforms for the maintenance of data. However, due to some professional needs users want to Merge two Gmail accounts or Google Apps account. Considering this, we have discussed all the possible solutions to transfer data from one Google account to another. However, it is suggested to opt for third party utilities for safe and secure completion of the process.

Tuesday, 27 June 2017

Know How to Transfer Office 365 Mailbox to Another Account

After inception, Office 365 has become the foremost choice of many MS Exchange migration projects, Skype-for-Business migration projects as well as SharePoint migration projects. As per the estimates’ range, which is somewhat between twenty to fifty percent of all of the MS Exchange mailboxes, is presently running from MS Exchange Online in Office 365. For the purpose of moving any enterprise’s MS Exchange or Skype-for-Business service or SharePoint service to Office 365 tends to solve many problems, but it comes with some complications too. One of these problems is that, in Office 365, it is rather more difficult to get data out of service, or to re-configure data to some other tenant inside Office 365. Many enterprises need transfer Office 365 mailbox to another account. Migration reasons may be varied, but migrations require a good amount of planning as well as good knowledge of available and unavailable assistance from Microsoft.

How to Import Outlook PST to Office 365 Mailbox

How to Import PST to Office 365 Mailbox

One can make use of the network-upload-option and Office 365’s Import service to import PST to Office 365 mailbox. Network-upload implies the uploading of PST files into a temporary storage space in Microsoft’s cloud. After that, Office 365’s Import service would help to convert PST files from the storage space to the targeted mailbox.

Friday, 16 June 2017

Ways to import Email folders from Yahoo email to outlook

Yahoo is a web-based Emailing client & from more than past 2 decades it has been serving as one of the most trusted services for Emailing. It has introduced many extended features to improve its quality and the user experience. The Yahoo service comes in four different plans: Ad-free, Free, & Plus for personal use and the Business plan for professional use. However, recent series of events have forced the user to reconsider whether they can rely upon Ymail totally or not.





Monday, 5 June 2017

Top 3 Ways to Backup Data from Google Account(G Suite & Free Gmail)

In this article we are going to discuss the reasons and ways to export/backup data from Google account.

Google Account is the common link between us all, because of the popularity, almost everyone has one or more Gmail accounts in their possession. Thankfully, Gmail has not had an objection with that, but the security measures apply equally, to both when confidential data is involved. Therefore, backups become important for many reasons and vulnerabilities associated with having a free or paid Gmail (G Suite) account, which is cloud, based.

Instant Solution: Use SysTools Google Apps/ G Suite backup tool to export G Suite data to PST, EML, MSG or MBOX file formats. Also, you can use SysTools Gmail backup utility to export Gmail to PST, MBOX, MSG or EML files.

Vulnerabilities Associated With Having Gmail/G Suite

Gmail and Google Apps (now known as G Suite) comes with much vulnerability being a cloud-based email service that makes it quite risky to just rely on it and not have a backup. Backups are the alternate plan that you approach when in a crisis.

  1. You never have complete control over the data in your Gmail/G Suite account owing to its cloud-based storage.
  2. As the account data remains online, it is always under the threat of being misused via hacking techniques.

Therefore, it is always considered a wise decision to keep a backup copy of your data in order to ensure its security.

Best 3 Solutions to Export/ Backup Data from Google Account

There are not many options available for a Google Apps account to be archived. A cloud data can only be downloaded if you have rights to the data, which has to be requested for, in the case of Google Account.

Method 1: Offline Google Account Archive

There are numerous of email applications available to execute this process like Mozilla Thunderbird, MS Outlook, Windows Live Mail, etc. To execute data backup of Google Account, one need to enable POP option in the Gmail/Google Apps account by following the mentioned steps:

  • Firstly, login to your Google G Suite/Gmail account
  • At the top corner of the Gmail account page, click on Settings >> Choose Settings option from drop-down list >> Select an option of Forwarding and POP/IMAP.
  • Now, check the option of Enable POP for all mail >> click on option save changes.
  • At last, open email client, which you have configured for Google account. Check for all the new messages.

Now, you can utilize MS Outlook, Thunderbird or any other desktop-based email application for downloading Google Apps/Gmail as POP3. This will store all messages locally in email clients. Using this you can put messages in email utility or copy them into folder of local hard drive.

Method 2: Google Takeout

  • Open Google Account page on your browser and enter the credentials of Google Gmail account.
  • Select an option of Personal info & privacy. Then, click on option of control your content.
  • Select an option to create Archive that is just below "Download your data" section.
  • Select desired aspect of Google account that is required to be backed up. As everything is selected by default.
  • After selecting the desired option, click on the Next button.

Note: To backup data from Google account (Gmail or G Suite), make assurance that ZIP is selected.

  • After that, click the box that is just under "Archive size (max)" heading. Now, choose the desired file size from the drop-down list accordingly.
  • Now, select the box that is under "Delivery method".
  • You will receive a link to download file in current Gmail address. As soon as you click on the link, it will start downloading the file and provide three options to save the file:
    i) Add to Drive
    ii) Add to Dropbox
    iii) Add to OneDrive
  • In this step, you need to click on a delivery method.
  • Now, click on Create archive and the process to take the backup will begin

Note: Instead of going for manual procedures and limited services, one can simply go for a commercial utility, which takes the complete charge of the specified Gmail account and generates backup with detailed filtering and in multiple output formats.

Method 3: Advance Solution

SysTools Gmail backup program offers all what it takes to be one of the best Gmail backup solution and so you can bank upon in and do not need to go anywhere else in order to download all data from Gmail account. The tool makes archive with high-level data security offered while exporting the database that safeguards that data backup application of Google account will not harm any amount of database in the process of execution.

SysTools Google Apps backup software is the best G Suite backup tool which helps the users to export Google Apps data to PST, MBOX, EML or MSG file formats. The user can download entire data of a single or multiple G Suite mailboxes. The Google Apps emails with attachments, contacts, calendars and documents can be saved/moved to the local drive/PC.

What More?

The users can get free of cost demo version of the Gmail/Google Apps Backup tool in manner to export first 100 emails to get a preview of its working procedure as part of demonstration. If you want to backup more Google account data then, one can buy the licensed version.

Conclusion

To backup data from Google account (Google Apps/G Suite or free Gmail) in an efficient manner, 3 ways are discussed that makes easy for users to understand properly the exact way to perform the Google account archive.

Thursday, 1 June 2017

Export Gmail to MBOX Format: Transfer Emails from Gmail to Thunderbird

"I want to export Gmail to MBOX files on my hard disk drive format. If possible I would want to move all my emails including Inbox folder, starred emails, drafts items, user labels, and others. Is there any process to transfer emails from Gmail account to Thunderbird?"

"One of my colleague is using Gmail account in his office. Now, he has switched to Mozilla Thunderbird email client. He wants to move all emails from Gmail to MBOX. Can anyone suggest a method which can help to convert Gmail emails to .mbox format?"

Similarly, there are many users who want to transfer Gmail emails to MBOX format. In this article, we will be going to discuss the best solution to know how to import Gmail emails to Mozilla Thunderbird.

Method 1: Know How to Export Gmail to MBOX File Format

The mail messages in the Gmail’s email accounts of users are downloaded via IMAP as well as via POP. Now, as a matter of fact, Gmail actually allows the users to export their emails and take backups of their Gmail’s email data just by saving that email data as MBOX files. Performing this process is super-simple. The user required to do is to perform the steps below to download all Gmail emails to Thunderbird:

  1. Just head straight to the Google’s data-downloading page.
  2. And then sign into his email account.
  3. After that, click “Create an archive”.
  4. And now, search for new Gmail’s entries.
  5. When archive gets formed with the help of employing any 1 of the options available.
  6. Get the link to the location.
  7. As per the amount of info there in the email account, this procedure can take several minutes or even some hours.
  8. Many users receive the link to the archive same day the request is sent.
  9. Email storing format that is being used to organize the emails in one particular text file will save mail messages in concentrated form wherein every mail message is saved one after other, initiating with the "From" header, which was used previously by Unix hosts but it is now also being supported by other mailing tools like MS Outlook as well as Apple Mail.

Method 2: Import Gmail Emails to Thunderbird MBOX Files

There is another method also for moving mail messages from a Gmail account in MBOX file format. This can be utilized for creating archives to keep the records or to use the mailing data in some other service. If a user wants to download selected mail messages only, then there is a need to start the Google Mail to apply a label. To export Gmail to MBOX format, follow the steps given below:

  1. First of all, visit https://takeout.google.com/settings/takeout
  2. Then, click "Select None" (It is only possible to store emails with Thunderbird, and not this type of other email data).
  3. Now, scroll down to "Mail".
  4. And then, click gray X available to the right side.
  5. Now, if you wish to download some messages only, then you need to click "All Mail".
  6. Once done, you then need to check "Select Labels".
  7. Then the next step involves checking the labels, which tag mails wanted to be downloaded.
  8. And after that, click "Next".
  9. Don’t alter file type.
  10. Then, click "Create Archive".
  11. This zip will get sent through delivery method thus chosen (by default, user gets a mail with the link for downloading this zip) – this might not be quick, more the number of mails being downloaded, longer it would take for creating this archive.

The Best and Relevant Solution: SysTools Gmail Backup

The above-mentioned methods to export Gmail to MBOX format are a little bit lengthy and time-consuming. Though these manual ways do give a chance to undertake the process, what remains as a foolproof solution to get hold of some workable superior-functionality 3rd party tool for the same like SysTools Gmail Backup tool. It is one of the best solutions to backup multiple Gmail accounts in most commonly used file formats. Such tools are easy to use with a simple GUI and there is a demo availability attached with these tools. This quality makes these products trustworthy and in fact, the user can try the trial version before making the payment for the licensed key of the full version of the software. So, it is suggested to export emails from Gmail to Thunderbird via automated solutions to move the emails to MBOX without any data loss.
To know more about this Gmail Backup Software, follow the link: https://www.systoolsgroup.com/gmail-backup.html

Final Words to Conclude

There are two manual solutions explained in this article wherein you need not turn to any 3rd party solution or any workaround to export Gmail to MBOX format. But the ultimate resolution rests with commercial vendors only. This is because of the reason that such tools are always recommended and suggested owing to the ease factor and guarantee offered towards results. So, we have tried to know the ways how to download old emails from Gmail to Thunderbird.